Terms & Conditions

1. Definitions

• App: The HomeRoom web application, including widgets, Planner, and Tasks.
• HomeRoom: The service owned and operated by Hennigar Software Studio, a company incorporated in Canada and based in Nova Scotia.
• User: Any individual who accesses the App.
• Free Trial: A 60-day period beginning at account registration during which new accounts automatically receive the same access as a Pro Subscription, at no cost and with no payment method required.
• Free Tier: A registered account whose new classroom work is saved locally on the current device. Subject to usage caps (5 classes, 1 unit plan, 3 active tasks). A saved Pro workspace, if available, can be downloaded without paying. New accounts enter the Free Tier automatically once their Free Trial ends.
• Pro Subscription: A monthly or annual subscription granting access to live multi-device Cloud Sync, Remote Control, Guest/Substitute mode, and removal of the Free tier's usage caps (5 classes, 1 unit plan, 3 active tasks).
• District License: A bulk purchase of Pro seats for multiple teachers, arranged directly with HomeRoom by an authorized representative of a school or district.

2. Licensing & Tiers

1. Free Trial: New accounts automatically receive 60 days of the same access described under Pro (Subscription) below, including the same restrictions (e.g. no sharing login credentials), except no payment or subscription exists. No payment method is required to start or use the trial, and it does not automatically convert to a paid subscription. At the end of the 60 days, the account reverts to the Free Tier with no charge.
2. Free Tier: Requires a registered account. New classroom work is saved locally in your browser and persists between sessions on that device; Free does not upload an automatic cloud backup of those edits. Export a backup before clearing browser data or switching devices. If a saved Pro workspace is available, you can download its backup file or readable copy without paying. That saved copy stays frozen while Free and excludes newer local edits. Cloud sync and restoring backups inside HomeRoom require Pro.
3. Pro (Subscription): Grants the right to store and sync data live across devices via the HomeRoom cloud (Supabase), removes Free tier usage caps, and unlocks Remote Control and Guest/Substitute mode. You may use your account across multiple personal devices, but you are strictly prohibited from sharing your login credentials with others.

3. District & Bulk Licenses

• Purchasing Entity: If your Pro access is provided through a District License, the purchasing school or district is the billing party and may manage, assign, reassign, or revoke the seats it has purchased.
• Individual Terms Still Apply: Each teacher using a District-assigned seat remains individually bound by these Terms, including the prohibition on sharing login credentials and the responsibilities described in Section 6 (Code of Conduct & Student Safety).
• Seat Changes: If a district reduces or reassigns seats, the affected account reverts to the Free Tier — local data is retained as described in Section 5, but live Cloud Sync is disabled until a new seat is assigned.

4. Pricing & Payments

• Pro Subscription: Billed monthly or annually, your choice. The subscription fee for HomeRoom Pro may be updated to reflect hosting costs and service improvements.
• District & Bulk Pricing: Pricing for District Licenses is arranged directly with HomeRoom on request and may differ from the individual Pro Subscription rate.
• Non-Payment: When Pro access ends after cancellation or non-renewal, cloud syncing is disabled and Free edits stay on the current device. If a saved Pro workspace is available, you can download it without paying. The preserved copy does not update with Free edits, and restoring it inside HomeRoom requires Pro. Saved cloud data follows the account inactivity and deletion rules below; cancellation does not start a separate guaranteed one-year retention period.

5. Data & Privacy

• Account Requirement & Data Risk: Teachers register an account to use HomeRoom. Students can join teacher-led activities with a class code. The Free Trial and Pro include cloud sync. Free saves new workspace edits on the current device. Live student activities such as Discussion Board use an online service on both plans. Clearing browser data, losing access to a device, or switching browsers can lose newer Free edits. A preserved Pro workspace is a separate copy of previously saved cloud work and does not protect newer Free edits. You are responsible for exporting and safely storing backups of your device work. Downloaded JSON and readable HTML files are not encrypted and may include student information.
• Ownership: You own all content you create. HomeRoom does not claim any rights to your classroom materials, student names, schedules, or custom backgrounds.
• Inactivity: Free accounts may be flagged for deletion after one year of inactivity. The inactivity reminder becomes due after 11 months without activity and provides 30 days to sign back in and keep saved data. Account inactivity rules also apply to preserved Pro workspaces; they are separate from the date a subscription is cancelled.
• Deleting Data: Deleting an individual item removes it from the workspace you are editing. Cloud recovery copies may remain for up to 30 days to protect against mistakes. A preserved Pro workspace is a separate frozen copy: later Free edits or individual deletions do not update it. A System Data Reset or account deletion removes the preserved workspace along with other account backups and recovery copies and cannot be undone. See Privacy Promise, Section 12 for details.

6. Code of Conduct & Student Safety

• Student Privacy: You acknowledge that you are solely responsible for compliance with your school or district's student privacy policies. We strongly recommend using initials or first names only when creating rosters.
• Termination: We reserve the right to suspend or terminate your access to the App immediately if you breach these Terms.

7. Liability & Warranty

• No Warranty: HomeRoom is provided "as is" without warranties of any kind.
• Limitation of Liability: Our total liability for any claim is limited to the amount you paid for your license.

8. Intellectual Property

• HomeRoom Ownership: All source code, visual designs, custom icons, brand assets, and technical architecture are the exclusive property of HomeRoom.
• Restrictions: You are granted a license to use the App, not ownership of the underlying code. You are strictly prohibited from copying, modifying, redistributing, or reverse-engineering any part of the App's source code.

9. Governing Law

• This policy is governed by the laws of Nova Scotia, Canada. Any disputes arising from the use of HomeRoom shall be resolved in the courts of Halifax, Nova Scotia.