Built by a teacher, for teachers. You choose where your data lives.
1. You Control Your Data
To use HomeRoom, you must create a registered account. Your credentials and session are managed securely via Supabase.
- Free Trial (First 60 Days): New accounts automatically get the same cloud sync described under Pro Tier below for their first 60 days, at no cost, before moving to the Free Tier.
- Free Tier (Device Storage): Once the trial ends, new classroom work is saved locally in your browser on the current device. This includes student names, rosters, Planner blueprints, and Tasks. Free does not automatically upload a cloud backup of new edits or load your saved cloud workspace on another device. Export a backup before clearing browser data or changing devices.
- Pro Tier (Cloud Sync): During the trial, or if you upgrade to Pro afterward, your classroom data is securely synced live across every device you sign in to, in addition to being backed up in the cloud via Supabase. Synced workspace data is encrypted at rest and stored in Canada 🇨🇦.
Live student activities. Online activities such as Discussion Board use our servers on Free and Pro. The Discussion Board stores posts, comments and uploaded images so participants with the class code can use the board. This is separate from syncing your teacher workspace.
Preserved Pro workspace: When Pro access expires, previously saved cloud work may be kept as a separate frozen snapshot on our servers in Canada. It can include your classes, student rosters, tasks, slides, schedules, unit plans, and workspace settings. We keep it so you can download your saved work or return to Pro; it does not update with newer Free edits. If available, its JSON backup and readable HTML copy can be downloaded in Settings → Save & Backup without paying. Older partial backups, where available, are provided separately and may not contain the whole workspace. Cloud sync and restoring backups inside HomeRoom require Pro.
Your downloads: Backup and readable files are not encrypted and may include student names and other classroom information. Store them somewhere private. HomeRoom cannot delete files you download to your own device.
You can delete your data whenever you like — see Section 12, Deleting Your Data.
2. We Don't Sell Your Information
We are in the business of helping you manage your classroom, not selling your data.
- No Ads: You will never see a third-party ad on HomeRoom.
- No Data Mining: We don't sell your email, student lists, or usage habits to anyone. Your tasks and schedules are private to you.
3. Marketing Communications
We may send you occasional product updates or announcements by email, but only if you say yes first.
- Opt-In, Not Default: Marketing emails are off by default. You can turn them on (or back off) anytime from your Account settings.
- Essential Emails Are Separate: This setting doesn't affect essential account emails — security notices, billing receipts, password resets — which we'll always send regardless.
4. How We Learn From Usage (Product Analytics)
We track a small amount of usage data — never anything about your students — so we know which parts of HomeRoom are working and which need fixing.
- Anonymous site visits: We use a cookie-free analytics tool (Umami) to count visits to our site. It can't identify you personally and doesn't follow you around the web.
- Account activity: Once you're signed in, we log a short list of product events tied to your teacher account — which onboarding steps you finish, which widgets you use, and (for signups) how you found us. This tells us what to build next; it is never used to build an advertising profile, and it's never shared or sold (see Section 2).
- What's never in it: student names, rosters, exit ticket answers, or anything else you enter about your classroom — that data stays governed by Section 1 (local encryption / cloud sync) and never enters our analytics.
- Opt out anytime: Email info@ourhomeroom.app and we'll turn account-activity tracking off for your account. Your classroom data and access to HomeRoom are unaffected either way.
5. Student Privacy (COPPA & Compliance)
HomeRoom accounts are for teachers. Students can join teacher-led activities using a class code without creating an account. Those activities process the information students submit, such as their display name and responses.
- The Teacher is the Gatekeeper: You control what you input. We recommend using first names, initials, or pseudonyms.
- School Policy: You are responsible for ensuring your use of HomeRoom complies with your district's data privacy policies.
6. Sign-In & Optional Integrations
Some parts of HomeRoom connect to other services you choose to use. We only receive what's needed to provide the specific feature you turn on.
- Google Sign-In: If you sign in with Google, we receive your name and email address from Google to create or match your HomeRoom account. We never receive your password, and we don't access anything else in your Google account.
- Google Drive (Optional): If you connect Google Drive to attach files in the Unit Planner, we request access only to files you create through HomeRoom or personally pick using Google's file picker (a "drive.file" scope) — never blanket access to your Drive. You can disconnect at any time.
7. AI & Third-Party Processing
When you use Scan Schedule, HomeRoom sends the timetable images or selected pages or areas you submit to Google Gemini to extract schedule information. Schedule scanning is optional. You can enter your timetable manually.
8. Secure Payments
- Direct Billing: We use Stripe for all upgrades. We never see or store your credit card data.
9. Limitation of Liability ("As Is")
HomeRoom is provided "as is" without warranties of any kind.
10. Data Protection & Breach Protocol
In the unlikely event of a security breach that compromises your account data, we will notify you via email within 72 hours of discovery, in accordance with our obligations under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA).
11. Jurisdiction & Hosting
This policy is governed by the laws of Nova Scotia, Canada. Synced workspace data is stored in Canada. HomeRoom is operated by Hennigar Software Studio, a company incorporated in Canada.
12. Deleting Your Data
You can remove your data at any time. Here is exactly what happens when you do.
- Deleting individual items: Deleting a class, student, task, schedule, slide, or unit plan removes it from the workspace you are editing. To protect you from accidents, cloud recovery copies may be kept for up to 30 days before automatic removal. These recovery copies stay on our secure servers in Canada. A preserved Pro workspace is separate: later Free edits or individual deletions do not update that frozen copy.
- System Data Reset: The reset option in Settings permanently erases saved plans and student data from the current device and your account, including your preserved Pro workspace, older partial cloud backup, settings history, and recovery copies. A reset cannot be undone and does not erase files you previously downloaded or separate browser copies on other devices.
- Deleting your account: Account deletion removes your account data, including the preserved Pro workspace, older partial cloud backup, and recovery copies. It cannot erase files you previously downloaded or separate browser copies on your devices.
- Settings history: To help recover from sync mistakes, we keep short-lived settings-history snapshots for up to 30 days. These are separate from the preserved Pro workspace and are erased automatically after that, or when you reset or delete your account.
- Preserved workspace retention: Your frozen Pro workspace follows account inactivity and deletion rules, rather than the 30-day recovery-copy window or a guaranteed year after cancelling Pro. Free accounts become eligible for a 30-day inactivity reminder after 11 months without activity and may be flagged for deletion after a year. Signing back in keeps the account active. A System Data Reset or account deletion removes the preserved workspace.